Asphalt shingle, metal, tile, or flat membrane roofs. Siding (wood, fiber cement, stucco, vinyl). Exterior paint. Soffits and fascia. Gutters and downspouts. Decks and balconies. Railings. Window and door frames in common areas.
Lake Point Community Association
Legal Compliance Dashboard — Live Preview
Utah vs. Washington · 4 requirements tracked
3/4
| Requirement | UT | WA |
|---|---|---|
| RC delivery deadline | 5 bus. days | 10 days |
| RC fee cap | $50 | $275 |
| Judicial foreclosure required | No | No |
Estoppel Disclosure Workflow
13 standard items
UT
- Current periodic assessment amount and any unpaid or delinquent assessments
- Pending or approved special assessments
- Reserve fund balance and designated projects
- Most recent balance sheet and income/expense statement
- Current operating budget
- Insurance coverage provided for the benefit of owners
- Pending lawsuits, unsatisfied judgments, or threatened litigation
- Board composition, meeting frequency, and governance status
- Declaration, bylaws, and rules and regulations
- Capital expenditures approved or anticipated for current and next two fiscal years
- Transfer fees, move-in/move-out fees, or other charges upon sale
- Known violations of the governing documents or applicable codes
- Right of first refusal or other restraints on transfer
Reserve study standards in Utah
Statutory requirements, board preparation checklist, the components a professional study covers, and the useful-life ranges that drive thirty-year funding plans. Generic reference. Not a substitute for a study calibrated to a specific association.
Utah does not currently encode a fixed reserve-study cadence in statute. The discipline still applies. Industry standard across the United States is below.
- Update the component register annually as assets are added, replaced, or retired.
- Commission a professional reserve study every three to five years. Update it when the component register changes materially.
- Maintain a thirty-year capital plan with explicit annual funding contributions tied to the study.
- Keep reserve funds segregated from operating cash. Disclose funding status in the annual budget.
- Document the board-approved funding policy — percent-funded, threshold, or baseline — in board minutes.
CommunityPay maintains a Reserve Funding Status Report (RSR) generator tied to the live ledger. It is a status report, not a substitute for a professional study with on-site inspection.
What a board should have organized before commissioning a reserve study, and what a study delivers back. Use this list to evaluate whether the association is ready, regardless of state.
- Component register Every asset the association is responsible for maintaining — roofs, asphalt, mechanical systems, plumbing risers, elevators, amenities. Freeze a current version before the study.
- Condition assessments Last inspection reports, photographs, observed wear, recent repairs. The analyst calibrates useful-life estimates against this evidence.
- Useful-life and replacement-cost estimates Per component, calibrated to local climate, construction, and use intensity. A study produces these; the board verifies them.
- Thirty-year capital plan When each component reaches end-of-life and what replacement will cost in nominal dollars at that year.
- Funding plan Percent-funded, threshold, or baseline approach with an explicit annual contribution. The board approves; the study models outcomes.
- Current reserve fund balance Separated from operating cash. Ideally in interest-bearing accounts with FDIC coverage on the full balance.
- Annual budget tied to the funding plan Reserve contribution as an explicit budget line, traceable to the study and the funding policy.
- Most recent reserve study Full study, update, or interim review. Author credentials and date of the most recent on-site inspection.
- Insurance schedule Replacement-cost coverage on insured components. Deductibles that may draw against reserves in a loss.
- Board minutes referencing reserve decisions Special assessments, deferred maintenance, funding-policy changes, scope deviations from the study.
Categories most reserve studies cover. The specific components depend on the association. High-rise condos track far more than single-family HOAs. Gated communities track infrastructure that condos never see.
HVAC chillers and cooling towers. Boilers and water heaters. Ventilation. Pumps. Fire suppression and sprinkler systems. Emergency generators. Elevators — cabs, controllers, jacks, and modernizations.
Parking lots: seal coat, overlay, full reconstruction. Concrete sidewalks and curbs. Site lighting. Storm drainage. Retaining walls. Fencing. Entry gates and signage.
Main water lines and risers. Sanitary and storm sewer lines. Backflow preventers. Common-area electrical panels and switchgear. Transformer pads. Distribution.
Pools, spas, and pool equipment. Clubhouse interiors. Fitness rooms. Playgrounds. Tennis and pickleball courts. Mailbox kiosks. Trash enclosures and dumpster pads.
Fire alarm panels. Emergency lighting. Smoke detectors in common areas. Fire-rated doors. Structural fireproofing. Sprinkler heads and inspection-required components.
A mid-size HOA typically tracks thirty to eighty components. A high-rise condo tracks two hundred or more. The categories above are illustrative. A professional reserve study identifies the components a specific association is responsible for.
Typical useful-life ranges for components common in reserve studies. Industry averages, not specific to any state, climate, or association. A professional study calibrates these to local conditions, construction quality, maintenance practice, and use intensity.
| Component | Typical useful life |
|---|---|
| Asphalt shingle roof | 20–25 years |
| Metal roof | 40–50 years |
| Tile or slate roof | 50+ years |
| Flat membrane roof (TPO/EPDM) | 15–25 years |
| Wood siding | 20–30 years |
| Fiber cement siding | 30–50 years |
| Stucco | 50+ years |
| Exterior paint cycle | 7–10 years |
| Gutters and downspouts | 20–30 years |
| Wood deck, pressure-treated | 15–20 years |
| Composite deck | 25–30 years |
| Asphalt parking — seal coat | 3–5 years |
| Asphalt parking — overlay | 12–15 years |
| Asphalt parking — reconstruction | 25–30 years |
| Concrete sidewalks and curbs | 30–50 years |
| Site lighting (poles, fixtures) | 20–30 years |
| Wood fencing | 15–25 years |
| Pool plaster | 10–15 years |
| Pool pump and filter | 7–10 years |
| HVAC rooftop unit | 15–20 years |
| Boiler | 25–30 years |
| Commercial water heater | 10–15 years |
| Fire alarm panel | 20–25 years |
| Elevator cab finishes | 15–20 years |
| Elevator modernization | 25–30 years |
| Carpet, clubhouse | 7–10 years |
| Playground equipment | 10–15 years |
Ranges synthesized from common professional reserve-study references and U.S. building-component literature. Verify against a study performed by a credentialed reserve specialist (RS, PRA, or equivalent) before relying on any figure for funding decisions.
- Reserve Health Check → Free. Inputs reserve balance, annual contribution, building age, and components; returns a grade with the math shown. No signup required to view results.
Meeting requirements in Utah
Statutory floors for owner and board meetings — notice periods, delivery rules, quorum, voting, written consent, and record retention. Generic reference. Specific bylaws or declarations may impose tighter requirements; statutes set the minimum.
- Board meeting
-
2
days advance notice
Utah Code §57-8a-226(2)
Most state regimes also require:
- Open meetings — board meetings open to all members in good standing; closed executive sessions only for narrow purposes (litigation, personnel, contracts).
- Agenda discipline — the board cannot vote on substantive matters not included in the noticed agenda except in narrow emergency circumstances.
- Annual meeting — at least one owner meeting per year, with notice mailed to the address on record for each owner.
- Quorum thresholds — defined in the declaration or bylaws; statutory default applies when governing documents are silent.
CommunityPay maintains a Board Meeting Packet generator that produces a state-aware agenda, draft minutes template, and compliance checklist for the board pack.
How meeting notice must be delivered, what it must contain, and what defects invalidate the notice. Statutes vary in mechanics; the principles are consistent.
- Delivery method First-class mail or hand-delivery to the address on file with the association is the universal default. Most states permit electronic delivery only with the owner's written consent. A posted notice on a community bulletin board is not, by itself, sufficient.
- Address on file The association is entitled to rely on the address each owner has provided. The owner bears the burden of keeping it current. The board must maintain a registered address list.
- Required content Date, time, location (or remote-access link), and an agenda. Material to be voted on — budget, special assessments, rule changes — must be identified specifically. "Other business" is not a substitute for an item.
- Notice period start The notice period typically runs from the date of mailing or hand-delivery, not the date of receipt. Some states count both the notice date and the meeting date; others exclude one or both. Confirm the rule.
- Remote participation When the association offers remote attendance, the notice must include the access information and any limitations (e.g., audio-only, no chat). Recording rules vary by state.
- Defective notice consequences Material defects invalidate actions taken at the meeting. Minor defects (typo in location, slightly late mailing) may be cured by attendance and waiver. Document the cure in the minutes.
- Emergency notice Statutes typically permit shortened notice for genuine emergencies (imminent physical harm, immediate financial loss). The board must document the emergency basis in the minutes.
Quorum sets the floor for a valid meeting. Voting mechanics — proxies, ballots, written consent — determine how votes are counted once the quorum is established.
Defined in the declaration or bylaws. When silent, statutory defaults apply — typically 20–25% of allocated interests for owner meetings. Quorum is measured at the start; once established it persists even if attendance drops below the threshold.
Most states permit proxies for owner meetings. The proxy must be written, dated, and signed; many states require revocation rights and an explicit scope (general or limited). Proxies do not extend to board meetings — directors must vote in person or by permitted remote means.
Action without a meeting requires unanimous written consent in most jurisdictions, though some states permit a lower threshold for narrow categories (uncontested matters, ratification). Document the consent in the corporate records, indexed to the action taken.
Secret-ballot procedures, double-envelope requirements, and inspector-of-elections rules apply in states with comprehensive election statutes. Director elections, recall votes, and assessment increases above a statutory threshold typically require secret-ballot procedure.
Available only when explicitly authorized by the declaration or bylaws. Otherwise straight voting applies — each membership casts one vote per open seat per candidate, with no concentration permitted.
Voting rights may be suspended for delinquent accounts in some jurisdictions. Suspension typically requires due-process notice and an opportunity to cure. Statutes vary; the bylaws must align.
Minutes are the corporate record of the meeting. Statutes in every state require associations to maintain meeting minutes and make them available to owners on request. Retention periods and access rules vary.
- What minutes must contain Date, time, location. Directors and officers present. Quorum determination. Motions made, seconded, and the vote count. Substantive board actions and adopted resolutions. Executive-session minutes kept separately; the open-session minutes record only that a closed session occurred.
- Retention period Statutes vary; common floors are seven years for financial records and the life of the association for governance records. Permanent retention is the safer practice. Reserve studies, declarations, amendments, and assessments — permanent.
- Owner inspection rights Owners have a statutory right to inspect minutes and association records on written request. The association may charge reasonable copy fees and require inspection during normal business hours at a designated location.
- Approval process Draft minutes are circulated to the board, corrected, and approved at the next regular meeting. Approved minutes become the official record. Corrections after approval require a noted amendment, not silent edits.
- Permanent records Declaration, bylaws, articles of incorporation, rule books, amendments, and the minute book are permanent records. The association cannot dispose of them on any retention schedule.
- Resale disclosure Recent board and owner meeting minutes are typically required attachments to a resale certificate. The standard window is the last 12 months; some statutes extend to 24 months for amendments.
- Executive session Closed-session minutes record matters discussed but typically remain confidential from the general membership. Specific votes taken in closed session may need to be reported in the open-session minutes.
- Board Meeting Packet Generator → Free. State-aware agenda, minutes template, and compliance checklist exported to a PDF for the board pack. No signup required.
Insurance & risk requirements in Utah
Statutory floors plus the Fannie Mae 1076 and Freddie Mac 1077 condo questionnaire fields lenders verify before closing. Generic reference. Specific declarations or bylaws may impose tighter requirements; statutes set the minimum.
- Hazard / property coverage
-
100%
of replacement cost value, project improvements + common elements + residential structures
Fannie Mae B7-3-03 - Comprehensive general liability
-
$1000000
minimum per single occurrence, bodily injury and property damage on common elements
Fannie Mae B7-4-01
- Replacement cost basis — policy must pay to rebuild without depreciation deduction.
- Agreed-amount endorsement — waives the coinsurance penalty when coverage is set to a stated replacement cost.
- Inflation guard endorsement — annual escalation to keep coverage at current rebuild cost.
- Building ordinance or law endorsement — covers the cost gap when current building codes require upgrades during a rebuild.
- Fidelity / crime bond minimum
-
3
months of aggregate assessments on all units
Fannie Mae B7-4-02
The fidelity / crime policy protects association funds from dishonest or fraudulent acts by anyone handling or responsible for those funds — directors, officers, employees, and the management agent. The HOA or co-op corporation must be the named insured, with premiums paid as a common expense.
- Named covered parties — board, officers, employees, and the management company (when one is engaged).
- Computation basis — months of assessments plus reserve balance, or a percentage of the operating budget, depending on the governing statute.
- Annual renewal — coverage lapses are a common audit finding and trigger lender disqualification.
- Deductible cap
-
5%
maximum of master policy coverage amount, aggregated across per-peril deductibles
Fannie Mae B7-3-03
Higher deductibles disqualify the project from conforming mortgage originations on every unit. State statutes sometimes codify a tighter cap or require board approval before deductible changes.
Flood insurance is required when any portion of the project sits inside a FEMA-designated Special Flood Hazard Area (SFHA). Coverage must equal the lesser of the building replacement cost or the National Flood Insurance Program (NFIP) maximum, with the balance covered by an excess flood policy.
Beyond the master property policy, lenders require several distinct coverages and endorsements. Each addresses a specific risk category the master policy alone does not handle.
- Directors & officers (D&O) liability — defends board members against claims arising from governance decisions. Often required by lenders even when not codified by statute.
- Umbrella / excess liability — extends primary liability limits, typically by $1M to $5M, to cover catastrophic claims.
- Workers’ compensation — required when the association directly employs maintenance or management staff.
- Earthquake / windstorm — peril-specific policies in seismic and coastal zones. Lender requirement depends on territory.
- Environmental / pollution — applies when the association operates pools, fuel storage, or other regulated facilities.
Statutory Obligations — Utah
59 obligations across 7 categories
UT
-
Separate statute governing condominiums in Utah
Separate statute governing condominiums in Utah.Utah Code §57-8-1
-
Parallel to but distinct from the Community Association Act (§57-8a) for HOAs
Parallel to but distinct from the Community Association Act (§57-8a) for HOAs.Utah Code §57-8-1
-
Approximately 60 sections covering creation, declaration, management, assessments, liens, insurance, meetings, and developer control
Approximately 60 sections covering creation, declaration, management, assessments, liens, insurance, meetings, and developer control.Utah Code §57-8-1
-
Declaration recording constitutes notice and perfection
Declaration recording constitutes notice and perfection.Utah Code §57-8-44
-
The Utah Community Association Act governs all HOAs and community associations that are not condominiums
The Utah Community Association Act governs all HOAs and community associations that are not condominiums.Utah Code §57-8a-101
-
Organized in 8 parts covering general provisions, administration, assessments, insurance, board, consolidation, solar access, and EV charging
Organized in 8 parts covering general provisions, administration, assessments, insurance, board, consolidation, solar access, and EV charging.Utah Code §57-8a-101
-
Applies to any corporation or legal entity whose members are residential lot owners obligated to pay assessments
Applies to any corporation or legal entity whose members are residential lot owners obligated to pay assessments.Utah Code §57-8a-101
-
Board must provide a reasonable opportunity for owner comments at each meeting
Board must provide a reasonable opportunity for owner comments at each meeting.Utah Code §57-8a-226
-
UT Board Meeting Notice Period: 2 days
At least forty-eight hours before the meetingUtah Code §57-8a-226
-
Closed sessions permitted for attorney consultations, litigation, personnel matters, and contract negotiations
Closed sessions permitted for attorney consultations, litigation, personnel matters, and contract negotiations.Utah Code §57-8a-226
-
Board meetings must be open to lot owners and their designated representatives
Board meetings must be open to lot owners and their designated representatives.Utah Code §57-8a-226
-
Requires 48 hours written notice (email) before board meetings to each lot owner who requests notice, unless previously included in a published schedule
Requires 48 hours written notice (email) before board meetings to each lot owner who requests notice, unless previously included in a published schedule.Utah Code §57-8a-226
-
After control ends, the association may sue the declarant only with approval of owners of 51% of interests present and greater than 75% of those voting
After control ends, the association may sue the declarant only with approval of owners of 51% of interests present and greater than 75% of those voting.Utah Code §57-8a-229
-
During declarant control, the developer must use reasonable care in managing common areas, establish sound fiscal basis, disclose subsidized services, maintain records, and comply with the declaration
During declarant control, the developer must use reasonable care in managing common areas, establish sound fiscal basis, disclose subsidized services, maintain records, and comply with the declaration.Utah Code §57-8a-229
-
Recording the declaration constitutes notice and perfection
Recording the declaration constitutes notice and perfection.Utah Code §57-8a-301
-
Owner can demand judicial foreclosure by mailing certified written demand within 15 days of receiving the association's notice
Owner can demand judicial foreclosure by mailing certified written demand within 15 days of receiving the association's notice.Utah Code §57-8a-303
-
Notice must inform the lot owner of the right to demand judicial foreclosure
Notice must inform the lot owner of the right to demand judicial foreclosure.Utah Code §57-8a-303
-
Declarant control terminates at the first to occur of: 60 days after 75% of lots are conveyed to non-declarant owners, 7 years after all declarants cease offering lots for sale, or declarant voluntary surrender by recorded instrument
Declarant control terminates at the first to occur of: 60 days after 75% of lots are conveyed to non-declarant owners, 7 years after all declarants cease offering lots for sale, or declarant voluntary surrender by recorded instrument.Utah Code §57-8a-502
-
Upon termination, lot owners elect a board of at least 3 members (odd number), majority must be lot owners
Upon termination, lot owners elect a board of at least 3 members (odd number), majority must be lot owners.Utah Code §57-8a-502
-
UT Payoff Information Fee Cap: $50.00
No fee in excess of fifty dollarsUtah Code §57-8a-106
-
Fee cannot be required before closing
Fee cannot be required before closing.Utah Code §57-8a-106
-
Must include component list, remaining useful life, cost estimates, annual contribution estimate, and funding plan
Must include component list, remaining useful life, cost estimates, annual contribution estimate, and funding plan.Utah Code §57-8a-211
-
Rules may impose restrictions (not prohibitions) if the restriction decreases production by 5% or less and increases installation cost by 5% or less
Rules may impose restrictions (not prohibitions) if the restriction decreases production by 5% or less and increases installation cost by 5% or less.Utah Code §57-8a-701
-
Same priority structure as the HOA act — no super-priority over first mortgages
Same priority structure as the HOA act — no super-priority over first mortgages.Utah Code §57-8-44
-
Establishes a lien on each condominium unit for unpaid assessments, collection costs, fees, and fines
Establishes a lien on each condominium unit for unpaid assessments, collection costs, fees, and fines.Utah Code §57-8-44
-
10% default interest rate
10% default interest rate.Utah Code §57-8-44
-
Default interest rate is 10% per annum
Default interest rate is 10% per annum.Utah Code §57-8a-301
-
Association holds a lien on each lot for unpaid assessments, collection costs, attorney fees, late charges, interest, and fines
Association holds a lien on each lot for unpaid assessments, collection costs, attorney fees, late charges, interest, and fines.Utah Code §57-8a-301
-
No super-priority over first mortgages
No super-priority over first mortgages.Utah Code §57-8a-301
- UT Judicial Foreclosure Required Utah Code §57-8a-301
-
Parallel reserve study mandate for condominiums
Parallel reserve study mandate for condominiums.Utah Code §57-8-7.5
-
Reserve funds must be segregated from operating funds
Reserve funds must be segregated from operating funds.Utah Code §57-8-7.5
-
Same requirements as the HOA act: full analysis every 6 years, review and update every 3 years
Same requirements as the HOA act: full analysis every 6 years, review and update every 3 years.Utah Code §57-8-7.5
-
This is a minimal pre-sale disclosure — no financial status, reserves, or budget are required
This is a minimal pre-sale disclosure — no financial status, reserves, or budget are required.Utah Code §57-8a-105.1
-
Reserve funds must be segregated from operating funds
Reserve funds must be segregated from operating funds.Utah Code §57-8a-211
-
Mandates a full reserve analysis at least every 6 years and a review and update at least every 3 years
Mandates a full reserve analysis at least every 6 years and a review and update at least every 3 years.Utah Code §57-8a-211
-
Covers common area components with useful life of 3+ years and remaining life under 30 years
Covers common area components with useful life of 3+ years and remaining life under 30 years.Utah Code §57-8a-211
-
UT Reserve Study Full Analysis Interval: 6 years
At least every six yearsUtah Code §57-8a-211(2)
-
Before closing, the seller must provide the buyer a copy of the recorded governing documents and a link to the Department of Commerce educational materials regarding association owner rights and responsibilities
Before closing, the seller must provide the buyer a copy of the recorded governing documents and a link to the Department of Commerce educational materials regarding association owner rights and responsibilities.Utah Code §57-8a-105.1
-
Caps the fee for providing payoff information at closing at $50
Caps the fee for providing payoff information at closing at $50.Utah Code §57-8a-106
-
UT Payoff Information Delivery Deadline: 5 business_days
Within five business days after receipt of the requestUtah Code §57-8a-106
-
Association must provide within 5 business days of a closing agent's request
Association must provide within 5 business days of a closing agent's request.Utah Code §57-8a-106
-
Must disclose and potentially remove on sale
Must disclose and potentially remove on sale.Utah Code §57-8a-802
-
If the association fails to provide within 5 business days, it cannot enforce a lien for money due at closing
If the association fails to provide within 5 business days, it cannot enforce a lien for money due at closing.Utah Code §57-8a-106
-
If demanded, nonjudicial foreclosure is prohibited
If demanded, nonjudicial foreclosure is prohibited.Utah Code §57-8a-303
-
Requires 30 calendar days notice before initiating nonjudicial foreclosure
Requires 30 calendar days notice before initiating nonjudicial foreclosure.Utah Code §57-8a-303
-
Association rules may not prohibit a lot owner with a detached dwelling from installing solar
Association rules may not prohibit a lot owner with a detached dwelling from installing solar.Utah Code §57-8a-701
-
The declaration itself may prohibit solar, but if it does not, the association cannot amend to add a prohibition unless approved by greater than 67% of allocated voting interests
The declaration itself may prohibit solar, but if it does not, the association cannot amend to add a prohibition unless approved by greater than 67% of allocated voting interests.Utah Code §57-8a-701
-
Associations may require application/approval process, licensed contractor, building code compliance, and reasonable design criteria
Associations may require application/approval process, licensed contractor, building code compliance, and reasonable design criteria.Utah Code §57-8a-802
-
Associations may not ban EV charging installations in an owner's parking space or designated limited common area parking
Associations may not ban EV charging installations in an owner's parking space or designated limited common area parking.Utah Code §57-8a-802
-
Owner pays for installation, metering, electricity, and damage
Owner pays for installation, metering, electricity, and damage.Utah Code §57-8a-802
-
Does not apply to fraudulent concealment or willful/intentional acts
Does not apply to fraudulent concealment or willful/intentional acts.Utah Code §78B-2-225
-
Establishes a 6-year statute of limitations for contract/warranty claims from completion, and a 2-year statute of limitations for tort claims from discovery
Establishes a 6-year statute of limitations for contract/warranty claims from completion, and a 2-year statute of limitations for tort claims from discovery.Utah Code §78B-2-225
-
Statute of repose is 9 years after completion or abandonment
Statute of repose is 9 years after completion or abandonment.Utah Code §78B-2-225
-
If discovered in the 8th or 9th year, an additional 2 years is allowed
If discovered in the 8th or 9th year, an additional 2 years is allowed.Utah Code §78B-2-225
-
Claims limited to breach of contract; diminution in value alone is not actionable
Claims limited to breach of contract; diminution in value alone is not actionable.Utah Code §78B-4-513
-
Contract rights may be assigned to HOAs or subsequent owners
Contract rights may be assigned to HOAs or subsequent owners.Utah Code §78B-4-513
-
Developer has 9 months to complete reasonable repairs
Developer has 9 months to complete reasonable repairs.Utah Code §78B-4-513
-
Requires pre-litigation notice to developer describing defective construction and requesting repairs
Requires pre-litigation notice to developer describing defective construction and requesting repairs.Utah Code §78B-4-513
Risk Profile — CARI Score Preview
5 weighted components · Verified score requires consent
Preview
Compliance Calendar — Next 12 Months
1 deadline
Records This Community Should Have — Utah
2 record categories required by statute
-
Tax returns
Federal and state association tax returns.Retention: 7 yearsIRC §6501 + state retention norms
-
Tax returns
Federal association tax returns.Retention: 7 yearsIRC §6501
Registration Details
Unclassified Entity · Est. 2018 · Active
Natural Hazard Exposure
Tooele County
Relatively Low
Applicable Laws
16 Utah statutes
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Request an estoppel certificate
Buying or selling a unit? Utah does not mandate a statutory resale-certificate regime for this community type. Title companies and lenders typically request an estoppel disclosure covering 13 standard items.
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